Terms of service.
APMweddings Rental Agreement
We at APMweddings aim to provide you with a friendly, professional, and quality service for all of your wedding décor needs. We would prefer not to provide you with a list of legal terms, but we understand that there will be factors outside both our control and your control that may arise before or during your event. Your wedding is a special day, and we understand that emotions may come into play. However, if we cannot mutually agree on a fair outcome, then the terms and conditions listed below are the only acceptable terms of negotiation. By signing this rental agreement, you are agreeing to the terms and conditions written as well as the invoice provided. Please carefully read through this agreement and let us know if you have any questions or concerns.
Deposits & Payment
APMweddings will receive a 1st installment payment in the amount of 25% of the total balance to secure event date and rentals, this Service Contract is void until payment has been received. 50% of the remaining balance is due 90 days prior to the event and payment in full will be due no later than 14 days prior to the day of the event. Cash, Check, Credit Card are acceptable methods of payment.
If your final payment is not made in full by your wedding date, we have the right to cancel your wedding rental items. If you are unable to make your final payment by your wedding date, please let us know so that we can discuss different payment plans. If your wedding date is canceled due to unmade payments, you will still be held responsible for the balance due along with any late fees or other associated costs.
We accept most major credit cards, we also accept cash and checks (checks must be made out to APMwoodworking LLC).
If after 2 days following your wedding date any remaining balance has not been paid and other payment arrangements have not been made, a 10% late fee on the full cost of the invoice will occur. An additional 5% late fee will be applied for every 30 days past your wedding date.
All work will be completed to standard practices. Any alterations or deviations from specifications involving over or above the written estimates will be re-proposed and agreed upon.
In the event of a product or consumable goods cost increases at the time of your event you agree to pay the difference in the originally noted quote. Please be aware this measure is not intended to allow increases in profit margin, only to compensate for an actual cost increase.
Acceptance of the proposal of the listed prices, specifications, and conditions are satisfactory and are hereby accepted. By placing the specified deposit APMweddings operated under APMwoodworking LLC is authorized to do the work that is outlined above (pertaining to custom work). Payments will be made as outlined above. All agreements are contingent upon accidents or delays beyond our control.
Custom orders must have written approval of the design proof before work begins, changes to that order after work has begun will result in an additional fee. Approval of proof can consist of a message or email
Social Media and Product Pictures
We ask that as often as possible when photos of our rentals are posted to social media that our company is tagged or given credit. Below are our social media handles: Instagram: @apmweddingsDMV TikTok: @apmweddings Facebook: @APMweddings and Events
Cancellations & Rescheduling
All payment installments are scheduled in accordance with work completed to date and are nonrefundable once made but are transferable and can be applied to an event date within 1 year of the original event date, subject to the availability of APMweddings. Any change in event venue, date, Service Package, or rentals will require an updated Service Contract to be completed 90 days prior to the event. Cancellation of, or changes to, booked services and/or rentals made less than 90 days prior to the event are not guaranteed to be reduced in price or refunded as many of these factors affect our ability to book other events on or around your event date.
There is a damage waiver for each item rented that covers normal wear and tear that could occur during the event process. However, you will be held 100% responsible for any damage due to recklessness, vandalism, neglect, or an item being misplaced. If an item is misplaced or breaks, we charge a replacement fee for that item at its market value within 7 days of your wedding day. We reserve the right to charge a cleaning fee if the rentals are returned excessively unclean. Our staff will photograph any items that are unclean. Food, drink, mud, or other fluids left on the rentals will be deemed unclean. The fee is $25 for each item returned uncleaned.
Length of Rental
Wedding décor items will be rented out for the duration of your event not to exceed 24 hours on the day of the wedding unless a different time has been discussed and agreed upon beforehand.
Military and Veteran Discount
APMweddings wants to honor all current and former members of the U.S Armed Forces by offering 15% off rental items and on custom orders. Must provide proof of service prior to being invoiced to receive this offer, only applies to the to be married couple.
We will accommodate 4 virtual consultations at no charge. There after each additional virtual consultation will result in a $25 fee. In person consulting fee $80 not to exceed one hour. Additional travel rates may apply.
Final Guest count
If you are renting items that are impacted by your guest count (i.e., tables, chairs, dishware, etc.) a final or estimated guest count must be given 4 weeks prior to your event. This information is needed to charge you correctly for these items on your final invoice.
Drop off and Pick-up agreement
All rental items will be delivered by a trailer, there must be enough room for a truck and trailer to park safely. Please make sure that there is an area at your venue site for us to unload your rental items. Please designate below the point of contact for our driver to meet for drop off and who is authorized to sign receipt on your behalf if necessary. We require at a minimum of 2.5 hours of set up time prior to the start of the event. We require a minimum of 2 hours pick up time and the end of your event. Due to us conducting several deliveries in the same day, we try very hard to accommodate the requested drop off and pick up times.
Certain rental items will be set-up and taken down by APMweddings only to ensure that these items are put together properly, and no damage occurs. Those items that require set up are designated with *Staffed assembly required* on their description in our website. A fully staffed set up can be arranged, this must be discussed and agreed upon beforehand. All other wedding decor rented or bought from APMweddings will be set-up and put away by the customer or their staff. You must disclose if you require rentals to be dropped off in any other space or loading area. If the delivery is required beyond ground level, this must be discussed prior to reserving or immediately after booking, some of our rentals weigh more than 250lbs and cannot go upstairs or downstairs. If there is a service elevator available we can discuss the logistics of this type of delivery. If it is required to place rentals in any other space beyond ground level there will be an additional fee of $50 a floor, while this may seem excessive, the time and effort to efficiently deliver rentals becomes exceeding difficult. The client is required to provide a floor plan complete with the necessary description of where the rented items need to be placed regardless of whether the client has hired us to place or decorate. These documents ensure that we can provide the utmost best and seamless service. A rate for onsite assisting for a flip, is charged at a minimum rate of $125 an hour for leads, and $30 an hour for assistants. Weddings with guest counts of under 100 require minimum of two assistants and one lead. Weddings of over 100 guests requires minimum one lead, and 4 assistance. Any work above and beyond will be charged accordingly.
If we are required to be on site for more than 5 hours a meal must be provided, an additional meal must be provided after an additional 4 hours.
Travel fee is based on the current cost of fuel and the amount of rentals and distance. There is a base fee of $50 for all deliveries. Any delivery further than 12.5 miles from our warehouse in Middletown Maryland will be an additional $2 a mile for every mile traveled to service your event. Any destination over one and a half hours away May result in a lodging fee. The client is responsible for any travel expenses, these expenses will be outlined no later than 60 days prior to the event and may include additional fuel costs, hotel fees, and airline. Hotel will be chosen and booked by APMweddings. Any air travel will to be booked by the APMweddings. If your reservation spans multiple days and requires on site assistance this also may require a lodging fee for days on location. An example of this is if a delivery is scheduled on day one, and day two requires additional rentals, and pick up is not until 11pm that night, a hotel is required as to keep our team from having to travel after a long day’s work.
APMweddings treats all clients with the utmost respect, and ask clients and their wedding party, families, and guests. to do the same. At no time and under no circumstances whatsoever shall APMweddings tolerate, abusive, violent, destructive, menacing, or harassing behavior from the client or any party acting: on behalf of the client. If such behavior does occur, APMweddings will courteously inform the client and/or members to handle the situation. However, if this sort of behavior continues, APMweddings will consider it a breach of contract, and remove the rentals from the premises immediately without providing any further services. All remaining fees will be due immediately and, on the spot, regardless of the further services no commenced and without any refund of monies paid.